Virtual Assistant · AI Automation · Executive Support

Amarachi
Ibeh

I build intelligent workspaces and automated systems that let founders and executives move faster, stay focused, and scale smarter.

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Amarachi Ibeh
ClickUp◆ n8n Automation◆ Gmail Management◆ Google Calendar◆ AI Workflows◆ Data Research◆ Executive Support◆ Project Management◆ ClickUp◆ n8n Automation◆ Gmail Management◆ Google Calendar◆ AI Workflows◆ Data Research◆ Executive Support◆ Project Management◆
Amarachi Ibeh relaxed

About Me

The mind behind the order

Hi, I'm Amarachi Ifunanya Ibeh — a certified Virtual Assistant and AI Automation Specialist who turns chaotic workflows into sleek, intelligent systems.

I completed ALX Africa's rigorous 8-week Virtual Assistant programme and have since worked across ClickUp, n8n, Gmail, and Google Workspace — building dashboards, automating repetitive tasks, and helping busy professionals reclaim their time.

My work sits at the intersection of organisation and technology. I don't just manage tasks — I redesign how work flows.

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Weeks ALX-Certified
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Projects Completed
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Automation Workflows Built
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% Satisfaction Rate

What I Do

Services crafted
for real results

🗂️
Project Management & Admin

ClickUp workspace setup, SOPs, task boards, reporting dashboards, and AI-powered executive summaries — systems that run even when you're not watching.

ClickUp SOPs Dashboards Reporting
📬
Email & Calendar Management

Zero-inbox strategy, Gmail labelling systems, scheduling coordination, meeting prep, and calendar architecture that keeps your week flowing.

Gmail Google Calendar Scheduling Triage
⚡
AI Workflow Automation

Custom n8n automations — from AI email agents to WhatsApp order notifications and multi-step workflows — that run silently in the background.

n8n AI Agents Zapier Automation
🔍
Research & Data

Web scraping, lead research, market surveys, competitor analysis, and clean Excel/Google Sheets deliverables ready for decisions.

Excel Web Scraping Research Data Cleaning
🤖
AI Integration & Prompting

Prompt engineering, AI data annotation, ChatGPT/Claude integration into existing workflows, and custom AI chatbot builds for your business.

Prompt Engineering Data Annotation Chatbots
🏢
Executive Virtual Support

Travel packing assistance, client intake forms, expense tracking, Upwork profile management, and full back-office executive assistance.

Executive Assist Travel Planning Invoicing

Portfolio

Work that speaks

ClickUp Admin Dashboard
Admin · ClickUp
Business Operations Workspace
Full ClickUp board setup with Admin Support tasks, email triage, and scheduling workflows.
ClickUp Admin Board Admin
ClickUp AI Dashboard
Admin · Reporting
AI Executive Dashboard
ClickUp dashboard with AI executive summary, workload charts, and real-time task analytics.
AI Executive Dashboard Reporting
Customer Inquiry Tracker
Admin · Forms
Customer Inquiry Tracker
ClickUp form capturing name, email, issue type, urgency, and description — wired to a task board.
Customer Inquiry Form Admin
Google Calendar Management
Admin · Scheduling
Google Calendar Architecture
Full weekly calendar setup with colour-coded events, recurring routines, and booking pages.
Calendar Management Scheduling
ClickUp Planner
Admin · Planning
Weekly Planner & Meeting Scheduler
ClickUp planner synced with Google Calendar, showing event details, priorities, and routines.
ClickUp Planner Planning
Gmail Labels System
Admin · Email
Gmail Zero-Inbox System
Structured labelling: Archive, Meetings, Newsletter, Opportunities, Personal, Tools — advanced search filters and triage routines.
Gmail Organisation System Email
n8n AI Agent
Automation · AI
n8n AI Email Agent
Chatbot-triggered AI agent using Google Gemini with memory, sending real emails via Gmail — built and deployed on n8n.
AI Email Agent (n8n) Automation
AI Chat Interface
Automation · AI Chat
AI Chat Interface — Email Drafter
Conversational AI that drafts, personalises, and sends emails on command — live chat interface deployed via n8n webhook.
AI Chat Email Drafter AI
WhatsApp Order Automation
Automation · WhatsApp
Order WhatsApp Notification Bot
Google Sheets → Filter → n8n → WhatsApp SMS. Auto-alerts customers when their order status updates.
WhatsApp Order Bot Automation
Gmail inbox clean
Admin · Email
Inbox Clean-Up & Triage
Full Gmail inbox management — sorting, archiving, labelling 1,123 emails into a clean organised workspace.
Inbox Triage (1,123 Emails) Email
Upwork Portfolio
Research · Data
Facebook Group Research & Data Dashboard
Scraped Facebook groups, customer churn data, and built Upwork portfolio entries with live visualisations.
Research & Data Visualisation Research
More work
Admin · Tasks
Daily Routine & SOP Templates
Structured Daily Routine Template with morning review, priority tasks, email, follow-ups, and EOD review subtasks.
SOP & Routine Templates Admin

"She doesn't just handle tasks — she redesigns how work flows. Amarachi brought clarity to chaos and built systems I didn't know I needed."

— Client Feedback via Upwork

Capabilities

Built for precision

Every tool I use, I've mastered through real projects — not just tutorials. These are the systems I live in daily.

📋 ClickUp
⚡ n8n
📧 Gmail
📅 Google Calendar
📊 Google Sheets
🤖 AI Agents
📝 Excel
🔗 Zapier
💬 WhatsApp API
🎯 Upwork
Admin & Operations
ClickUp95%
Gmail & Calendar92%
SOP Writing88%
Data Organisation90%
AI & Automation
n8n Workflows85%
AI Prompt Engineering88%
Data Annotation90%
Web Research93%

Get In Touch

Let's build something together

Whether you need a full operational overhaul, a one-off automation, or a reliable VA to keep things running — I'm one message away.

Send Message →